Securitas
Planning Administrator
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Planning Administrator
Company Description
📍 Location: Milton Keynes, MK17 8LX
💰 Pay: £28,000 (annual)
🕒 Working Hours: 8am - 5pm (Monday - Friday)
🎓 Learning & Development: Access to outstanding learning opportunities, mentorship, and additional benefits including discounts from major brands and community giveback schemes.
Grade: C
At Securitas, we’re reshaping how we plan, forecast, and deliver. As part of our growing Workforce Management function, we are seeking a Planning Administrator to support our forward-thinking planning efforts. This role is ideal for someone who loves working with data, excels in detail-oriented tasks, and enjoys helping teams succeed by improving planning processes.
About the Role: As a Planning Administrator, you’ll help create long-term workforce plans—ensuring our operations are well-resourced, resumed, and ready for success. You’ll play a crucial role in preparing for future demand by:
- Building accurate workforce plans up to 12 months in advance.
- Optimising scheduling using WFM systems, including Timegate (training available).
- Foresight using data and historical trends to anticipate demand and risks.
- Ensuring compliance, accuracy, and alignment between staffing, operations, and client needs.
- Collaborating with stakeholders to refine workforce planning and recruitment.
- Supporting payroll accuracy while maintaining robust data integrity.
- Continuously refining processes to drive efficiency.
If you thrive in organised, predictive environments and want to impact operations significantly—this opportunity is for you!
Job Description
Key Responsibilities:
Support the creation of long-term workforce plans, including:
- Building rosters and coverage plans up to 12 months in advance.
- Using WFM & Timegate systems to ensure precise scheduling (training provided if necessary).
- Analysing trends and forecasts to predict demand and mitigate risks early.
- Ensuring all schedules are accurate, compliant, and aligned with business/client needs.
- Maintaining high-quality system data for reliable planning.
- Working with stakeholders to refine operational priorities and workforce planning.
- Identifying resourcing gaps and assisting recruitment strategies.
- Supporting payroll accuracy via correct data input and query resolution.
- Ensuring all personnel are trained, compliant, and deployment-ready.
- Seeking ways to improve planning efficiency proactively.
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Note: The list above highlights core duties, though responsibilities may be broader in practice.
We welcome applicants from diverse backgrounds—innovators eager to make a tangible impact.
Qualifications & Requirements
Essential:
- Exceptional organisation, attention to detail, and confidence in operating data-driven systems.
- Ability to manage multi-tasking priorities, particularly over long-term projects.
- Practical IT skills, especially with WFM tools like Timegate (or similar rostering platforms).
- Independent working culture with onus on owning projects.
- Strong written/verbal communication competency.
- Proactive, structure-driven mindset focused on "getting it right first time".
- Right to work in the UK.
- 5-year checkable employment history.
- Ability to embody Securitas values: Integrity, Vigilance & Helpfulness.
- Experience with Workforce Management systems (e.g., Timegate).
Desirable:
- Microsoft Office proficiency.
- Previous administrative/clerical experience.
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About Securitas UK
Securitas is a global network of 336,000+ colleagues committed to making communities safer. Our People Promise values:
- Opportunity – Realising potential in every individual.
- Purpose – Delivering safety for varied sectors.
- Perception – Inclusive excellence.
Diversity & Inclusion:
We proudly hold Level 2 Disability Confident status and support the Race at Work Charter, Armed Forces Covenant & Employee Networks. Initiatives like BSL Week, Black History Month, PRIDE & International Women’s Day demonstrate our broad commitment to inclusion.
Benefits
If you are in roles handling high-impact responsibilities, your career growth is one of our priorities. Here’s what you’d enjoy as part of Securitas:
- STRIVE (Securitas Perks): Discounts in retail, services, and daily spending.
- Dental Plans: Cash-back support for routine check-ups/treatment.
- HSF Health Plan: Discounted medical cash plans covering lenticulars, acupuncture, and emergencies.
- Cycle to Work Schemes: Maximise savings (up to 42%) on bike purchases.
- Specsavers Discounts: Affordable eye tests and spectacles.
- Wellbeing Support (WeCare): 24/7 GP access, mental health assistance, fitness programmes.
- Toothfairy: UK dentists available via online consultations.
- Securitas UK Pension Plan: Employer contributions + tax relief.
- ISA Savings: Pre-tax financial planning.
- Free Mortgage Advice & Financial Wellbeing Hub for national guidance.
- Death in Service Benefit (permanent employees).
A better-paying world and you—striving together towards initiatives that recognise dignity, inclusion, and prevention.
See a different world by joining the team that prioritises progress.
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